Invitation Letter to Support Hungarian Visa

An invitation letter may facilitate your Visa application!

If you need a letter confirming your conference meeting registration to help with your efforts to obtain a visa to attend SMC 2016, please send an email to Ms. Krisztina Némethy ( and include the following information:

1. Full name
2. Mailing address 
3. Telephone and fax numbers 
4. Email address
5. IEEE member number (if you are a member) 
6. Indicate whether you are an author, presenter, panelist, committee member, or general conference attendee.
7: Paper ID number(s) (if you have)
8: Title(s) of your paper(s) (if you have)

All submitted information is verified prior to the letter being produced; it is not an automatic process and it may require 7-10 business days to process and e-mail your requested letter.

We are unable to respond to requests submitted for meetings other than the SMC 2016.

Please note that the invitation letter does not guarantee that you will receive a visa.

Since it does require time to process, we suggest that you allocate as much lead time as possible to submit your letter request and process your visa application.


All invitation letters will be sent by email.


If you would like us to send the letter on your behalf to an embassy, please provide the following additional information in your email request:


1. Embassy name
2. Contact name and title
3. Contact email address
4. Contact telephone number
5. Contact post address


The content of the invitation letters is very strictly controlled. We regret that we are unable to provide letters for companions and spouses who may be accompanying potential delegates.

Additional information on Hungarian Visa processing is available at the website of the Hungarian Consular Services:

For questions regarding the invitation letter, contact please send an email to Ms. Krisztina Némethy (